Host an Event

Event Applications

If you are planning an event in Centre Wellington, you may be required to submit an Event Application Form.

Applications are required for all new or returning events taking place on Township property, including streets, parks, facilities, trails, or parking lots. Events held on private property may also require an application if they are expected to have a significant municipal impact.

Submitting an application helps ensure your event is safe, well-coordinated, and meets all applicable municipal requirements.

👉 Submit your Event Application Form 

Please note that submission of an application does not guarantee approval. All applications are subject to review by Township staff.

For questions regarding the application process or event requirements, please contact the Township’s Community Development Coordinator..

Promote Your Event with the Township of Centre Wellington

Event organizers can enhance their event’s visibility by taking advantage of the Township’s promotional channels:

Add your event to the Township’s Calendar of Events.

Apply to post on the Community Messaging Electronic Signs

Online Application

Community Messaging Electronic Signs Policy & Paper Form

Tag the Township’s social media accounts in your promotions

Social Media Accounts
Facebook: Township of Centre Wellington
Twitter/X: @CentrWellington
Instagram: @elorafergus

Please note that tagging the Township does not guarantee a post share. If your content aligns with the Township’s social media content calendar, staff may share the post to help promote your event.

For guidelines and tips on sharing your event effectively, please review our Social Media Guide.

To learn more about the Township’s Branding and Social Media Policies & Guidelines, click here.

If you plan to sell or serve alcohol at your event, your request to do so should be received at least four months prior to the event date in order for the necessary approvals to be obtained by the Township. Permission may be granted for use of certain designated locations. If approval is granted, you will be required to comply with the Township’s Municipal Alcohol Policy (MAP). The MAP outlines requirements for servers, monitors, fencing, event staff, security, etc., as determined by the Township and the Alcohol and Gaming Commission of Ontario (AGCO).

Event organizers are responsible to ensure all requirements and conditions outlined in the policy are adhered to at their event. Depending on if your event is private or public, you will be required to obtain a “Special Occasion Permit” (SOP) from the AGCO or hire a caterer who has a Catering Endorsement.

For further reference, please visit the AGCO website – agco.on.ca

The Township of Centre Wellington has the right to cancel any scheduled or active event where public safety is a primary concern or if event requirements are not fully met.

The cost to repair any damages to Township property will be the responsibility of the event organizer. Repair costs will be assessed and communicated to the event organizer by the Township staff as soon as possible, after the event is complete.

In many Township parks/grounds there are underground utilities buried below the surface of the park.

All requests for installation of any object that penetrates the ground including fence posts, tent poles/pegs, and sign installations must be pre-approved to avoid damage to underground utilities.

 It is the responsibility of the event organizer to arrange for locates and to provide a copy of the locate sheet to the Township prior to set up.

Locates are valid for 60 days.

You may want to consult with other organizations that are hosting events at the same location during this time to discuss cost sharing opportunities.

For more information or to book, please contact: Ontario One Call at 1-800-400-2255 (free service). Other providers that charge a fee may be found locally.

Event Organizers will confirm that adequate event electricity is available at the event site. All equipment (including extension cords) must be CSA or Electrical Safety Authority (ESA) approved, and if connected without approval, may result in a fine.

It is the responsibility of the Event Organizer to contact ESA and obtain all required permits  prior to the special event.  This includes completing an application for installation inspection.  ESA requires a minimum of 48 hours' notice to book an inspection.

The Ontario Electrical Safety Code (Rules 2-004 – Inspection & 44-100 – Travelling Shows) requires that a permit must be obtained before any electrical equipment is used for the initial performance of a travelling show. This ensures that a qualified person oversees the installation.

Permits and inspections are NOT REQUIRED in cases of:

• Simple plug and play
• A single generator less than 12KW (120volt) is used to connect equipment using standard configuration cords and receptacles
• All equipment being used is connected to building power using standard configuration cords and receptacles
• The total voltage draw does not exceed 110 volts with a maximum of 15 amps per circuit

Permits and inspections are REQUIRED in cases of:

• Any usage or setup considered more than simple plug and play
• Generator greater than 12KW or 240V using approved extension cords 
• Carnivals, trade shows, large events
• When deemed necessary by Township staff

Generators will be positioned so as not to create a hazard, disturb, or cause nuisance as a result of noise emissions and exhaust fumes. The use of generators at an event site is subject to the Township of Centre Wellington and the ESA approval.

In foot passage areas, cords are to be covered with rubber mats, while in vehicle passage areas, cords are to be fed through approved temporary sleeves.

The event organizer is responsible for ensuring that an emergency plan is in place. Emergency plans must be developed specific to the special event activities, including written plans for communication responsibilities, coordination with authorities, weather, personal and property damage.

Event organizers are responsible for tracking and communicating extreme weather conditions to event participants and attendees before and during the event. Hot temperatures, high winds, heavy rain, snow, and sleet can all pose safety risks for special events.

For all events with service of alcohol and/or expected attendance of 3000 or more an EMERGENCY ACTION PLAN will be requested in addition to other standard requirements.  

• If requested, the emergency action plan must be developed in order to ensure all aspects of public safety are addressed (e.g. emergency medical services, security, communication tactics, social media management etc.).

• If requested, the emergency action plan must be submitted to the Township a minimum of thirty (30) days prior to the event.

• All costs associated with the preparing of emergency action plans and complying with required paid duty police officers, medical services and security shall be solely borne by the Event Organizer unless otherwise agreed upon in writing by the Event Organizer and the Township.

Included with your Emergency Action Plan, a mandatory Emergency Preparedness Meeting will be required prior to your event.

The event organizer is responsible for inviting the appropriate representatives to attend. An attempt must be made to have the following in attendance, where applicable:

Event-Specific Service Providers

• Event Security Provider
• Event First Aid/Medical Provider

Agencies and First Responders

• Township Staff – events@centrewellington.ca
• Township Fire Services - fireservices@centrewellington.ca
• Police (OPP)
• Wellington-Dufferin-Guelph Public Health
• Guelph-Wellington Paramedic Service
• Alcohol and Gaming Commission of Ontario (AGCO) (where applicable)

The purpose of the Emergency Preparedness Meeting is to ensure that all parties are aware of the event, understand the Emergency Action Plan, are familiar with site access points and emergency procedures, and have an opportunity to identify and address any concerns prior to the event.

Please note that the Event Security Provider and Event First Aid/Medical Provider are hired by the event organizer and may vary from event to event. Community agencies and first responders are not hired by the event organizer but should be invited to participate in the emergency planning process where applicable.

All public events with service of alcohol and/or expected attendance of 3000 or more must provide First-Aid on site (St John Ambulance or similar).

It is recommended EMS medical on site services should be considered for: Events with 5000+ in attendance and/or events serving alcohol. 

Wood-burning campfires are NOT permitted on Township Property.  Propane-fueled fire bowls are allowed only if there is no fire ban in effect.

A permit is required for all open-air burning in the Township.

Applicants must obtain written permission from the property owner. A site inspection will be scheduled. An operational, certified fire extinguisher is required on-site.

If the fire is to be located on Township property, non-traditional campfires are permitted, provided the event organizer uses a CSA/TSSA-approved propane fire bowl. Only propane may be used in the fire bowl, and it must always be supervised with an extinguishment agent nearby. No traditional wood-burning campfires are allowed, and all other regulations must be followed.

For more information on open-air fires in the Township of Centre Wellington, please refer to By-law to Establish and Regulate a Fire Department view By-law 2019-35 and By-law Amendment 2024-14

About Centre Wellington Fire Rescue | Township of Centre Wellington

Contact Fire Prevention at fireservices@centrewellington.ca or 519-843-1950 for additional information, proper licensing, and to determine if locates are required.

Events with a fireworks display require approval from the Centre Wellington Fire Department prior to the event. Specific insurance requirements must also be met before a permit can be issued.

An application for approval to discharge fireworks in the Township of Centre Wellington is required to be submitted at least 14 days prior to your event. 

Please refer to the Fireworks By-Law for more details or contact fireservices@centrewellington.ca or 519-843-1950 for more information

Food trucks and mobile food vendors are not permitted to operate or conduct business on Township property unless they are formally associated with a Township-approved event, tournament, or major sporting team game, as defined in the Township’s Recreation Facility Allocation Policy.

As the event organizer, you are required to complete the following:

1. Review the Special Event Information at the Wellington-Dufferin-Guelph Public Health (WDGPH) Unit Website
2. Complete the WDGPH Special Event Organizer Application form at least 60 days before the event.
3. Notify Wellington-Dufferin-Guelph Public Health of any significant changes to the original application

During the event, Public Health Inspectors may inspect food vendors to ensure safe food handling practices are being followed.

4. Ensure your vendors providing food to the public fill out the WDGPH Special Event Vendor Application Form

·       Each event organizer is responsible for ensuring all vendors have completed this at least 14 days before the event.

5. Have each of your vendors selling food to the public, fill out the Township of Centre Wellington Application for Vendor Licence – Food Vehicle and send it to the Community Development Coordinator.  Vendors must provide all requested documents listed in the application form with their application.

·       Each event organizer is responsible for collecting a completed PDF form and sending them all to The Township of Centre Wellington Legislative Services at least 14 days before the event with all required documentation. 

For more information, please contact Wellington Dufferin Guelph Public Health 1-800-265-7293 x 4753 or phi.intake@wdgpublichealth.ca or Township of Centre Wellington Legislative Services licensing@centrewellington.ca 519-846-9691 x 306

Please note:

·       All vendors utilizing propane or electrical appliances must be inspected by Centre Wellington Fire Department at least one week prior to the event. 

·       All vendors utilizing gas appliances are required to have an annual TSSA (Technical Standards Safety Authority) inspection. 

·       All approved cooking appliances located at ground level must be arranged to prevent public access. While barrier fencing is not required, there must be a clear and effective method of restricting access.

·       Appropriate portable fire extinguishers are required for all appliances. Inspection and maintenance tags must be affixed to each extinguisher.

·       All food truck, trailer, or portable units where cooking is conducted, a MFSE certificate is required

For more Information, please contact fireservices@centrewellington.ca or 519-843-1950.  Please refer to the NFPA Food Truck Safety Checklist for guidance. 

The use of inflatable equipment (Inflatables/Bouncy Castles) are not permitted on Township Property. 

An inflatable is any structure, object, or attraction that requires inflation with air or gas to maintain its shape or function. This includes, but is not limited to, bounce houses, inflatable slides, inflatable tents or domes, and any item supported or stabilized by air pressure — even if it remains on the ground or is not designed for climbing or bouncing.

Note: Under this definition, any item requiring air to be operational is not permitted, regardless of whether individuals’ feet remain on the ground or not.

Proof of insurance coverage is required for all events taking place on Township property. Insurance is necessary to protect both the event organizer and the Township against potential claims or legal action arising from the event.

Event organizers must provide a copy of their Certificate of Insurance to the Township’s Community Development Coordinator at least 30 days prior to the event date.

Please ensure that:

• The Township of Centre Wellington is named as an Additional Insured on the Certificate of Insurance, using the following address:

  Township of Centre Wellington
  1 MacDonald Square
  Elora, ON N0B 1S0

• The policy provides Commercial General Liability Insurance (inclusive of bodily injury and property damage) with a minimum coverage amount of $5 million per occurrence. Larger events may be required to obtain higher coverage limits.
• Events involving the sale or service of alcohol must also obtain Host Liquor Liability Insurance.
• The Certificate Holder information and Named Insured on the policy match the organization or individual identified on the Township event permit/application.

It is the responsibility of the event organizer to ensure that all insurance requirements established by their insurance provider are met. To avoid delays in approval, please ensure that the name listed on the event application matches the name shown on the insurance certificate.

For all events with service of alcohol and/or expected attendance of 3000 or more an Event Layout Plan is required.  To ensure the safety of all visitors to your event (e.g., to reduce risk of complaints, injury, liability action) a layout of all event activity locations is to be submitted to the Township.

Once approved, this plan is to be adhered to. The site plan will be in place so that staff can review the organizer’s plans and ensure the layout of the stages, licensed areas and other activities comply with approved uses for Township property.

Note: High impact activities such as stages must be located to minimize sound level impact on surrounding residents and businesses.

The use of amplified sound for special events is permitted from 9:00 AM to 11:00 PM and must remain at an acceptable level as stated in the Township of Centre Wellington Noise By-Law.

Exemptions to the Noise By-Law 5001-05 or as amended may be granted and require approval by Township Council or delegates. The application for noise exemption must be completed at least 8 weeks prior to event date.  Please refer to the Grant of Exemption by Council section of the By-law for further details.

Depending on the nature and scale of the event, the Township may require the submission of a Parking/Traffic Plan.  The Plan must demonstrate how the event will manage impacts on Township streets and parking facilities, including arrangements for available parking, overflow areas, on-site volunteers to direct traffic, and the placement of signage to inform attendees of appropriate parking locations. 

Information on Parking in Centre Wellington or by contacting parking@centrewellington.ca  

All Events using patio heaters must review the TSSA safety guidelines and comply to the Safety checklist.  For more information, please visit Patio Heater Safety - TSSA

Petting zoos or other animals exhibits on Township property, must receive approval. Event organizers having Petting zoos/animals at their event must advise and comply with the Petting Zoo guidelines as outlined by Wellington-Dufferin-Guelph Public Health.   For more information please visit Wellington-Dufferin Guelph Public Health Special Event or contact 1-800-265-7293 x 4753 phi.intake@wdgpublichealth.ca

Event organizers may prohibit dog or pet owners from bringing animals to their event.  Signs should be erected communicating this.  Event organizers will be encouraged to promote the owners leave their pets at home.  This is to provide a safe and clean environment for guests and to avoid the distress and confusion for pets.  Excludes persons reliant upon service animals or persons having obtained an exemption or written authorization.

Event Organizers must provide appropriate security personnel for your event. Extra duty police may be required (subject to review by Ontario Provincial Police). In accordance with the Private Security and Investigative Services Act, 2005 (PSISA), event Security Guards must be licensed by the Ministry of Community Safety & Correctional Services and must wear a regulation uniform while carrying out their security duties.

Uniform Requirements:

• The term “SECURITY” or “SECURITY GUARD” must be displayed on the uniform in specific places and specific dimensions.

• The uniform must include an identification tag, which shows the licensee’s name, or license number or both.

• A security guard uniform should not bear any traits that resemble a police uniform, such as rank chevrons, a police-style forage cap, or stripes down the side of the trousers.

 Who needs a security guard license? Individuals are required to have a security guard license if they perform work, for remuneration, that consists primarily of protecting persons or property. This includes but is not limited to bodyguards, bouncers and loss prevention personnel, and more generally speaking, individuals who patrol premises.

 Depending on the elements of your event, police paid duty officers may be required. Township of Centre Wellington staff will meet with the event organizer to confirm requirements. Payment for police paid duty services is the responsibility of the event organizer.

For all events with service of alcohol and/or expected attendance of 3000 or more a Pre/Post Event Site Walk will be requested in addition to other standard requirements.  Book an event site walk for before and/or after your event, with the Community Development Coordinator to review all site plans and the condition of the site.

Operation of a lottery, raffle or bazaar within the Township of Centre Wellington, must comply with all Provincial and Municipal regulations to be considered for approval.

Lottery licences issued by the Township include

bingo events, with prize boards of up to $5,500;

media bingo events with prizes up to $5,500;

break open tickets for local organizations;

raffle lotteries for total prizes of $50,000 and under; and

bazaar lotteries which include: wheels of fortune with a maximum bet of $2.00, raffles not exceeding $500, and bingo events up to $500.

More information can be found through the Alcohol and Gaming Commission of Ontario (https://www.agco.ca/lottery-and-gaming/charitable-lottery-licensing-overviewplease) or contact the Township of Centre Wellington Legislative Services licensing@centrewellington.ca 519-846-9691 x 306

Special Events that play or use copyrighted music are required to obtain permission to play music at public events, through the purchase of a license.

SOCAN represents songwriters and music publishers, while Re:Sound represents performers and record companies. Both are Canadian not-for-profit organizations that issue licenses for the public playing and performance, communication, display and reproduction of music and visual art. The money collected from licenses is distributed as royalties to the rights holders who have earned them.

For more information about the process, please visit the Entandem website which issues licenses on behalf of Re:Sound and SOCAN.

A Road Closure Permit will be required if your event takes place on a road and/or sidewalk. Road Closure fees may apply in accordance with the Township’s current Fees and Charges By-law.

Event Road Closure - Rate Sheet

Please complete the Application for Road Closure/Special Event if your event will take place on road allowances and submit it to the Community Development Coordinator a minimum of two (2) weeks prior to your event.

All events must ensure that an emergency route at least 12 feet wide is kept clear of temporary or permanent installations (i.e., tents, vendors, stages, rides, games, etc.) at all times during the event to allow emergency vehicle access if required.

Events using the road (shared use) must comply with existing traffic regulations. These include, but are not limited to, obeying traffic signals and posted speed limits.

Event organizers are responsible to ensure access to adequate washroom facilities and washbasins during events. If washroom facilities do not exist at the event location, the Township of Centre Wellington recommends the following:

Number of units required when no service is Based on a 50/50 mix of Men and Women.  It is recommended for every 10 washrooms an accessible washroom is provided.

Site Access for deliveries must be confirmed with the Community Development Coordinator.

All Township Public Washrooms can be found here: Public Washrooms | Township of Centre Wellington

Existing Washroom Facilities at CW Community Sportsplex

Pad A

• Women’s: 5 sinks, 10 toilets
• Men’s: 7 sinks, 5 toilets, 6 urinals

Pad B

• 2 universal washrooms (each with sink and toilet)

Hall

• Women’s: 3 sinks, 6 toilets
• Men’s: 3 sinks, 3 toilets, 3 urinals

Campground

• Women’s: 3 sinks, 5 toilets
• Men’s: 3 sinks, 2 toilets, 3 urinals

Temporary directional signage can be erected on the public road allowance to direct the public to a non-profit charitable events without a sign permit. Directional signage can be erected 7 days prior to the event and must be removed by 11:59 pm of the day the event ends. These signs shall have a maximum height of 1m (3.3ft), maximum area of 0.4 sqm(4.7sqft) per sign face, and shall be located a minimum of 3m (9’-10”) apart. A maximum of 10 off-site signs are allowed.

• Sign By-Law

All mobile signs require a sign permit. To make your mobile sign permit application, please submit the following one month before your event:

        Sign permit application form including display dates

o   Mobile signs are permitted to be displayed for a maximum of 30 days

        Written permission from the property owner

        Site plan showing the location of the mobile sign showing setbacks from property lines, driveways, etc.

o   Minimum 1.0m (3’-3”) from property line

o   Minimum 3.0m (9’-10”) from side property line or driveway entrance

o   Minimum 15m (50’-0”) from an intersection of two streets

        Details of the sign drawn to scale, including sign dimensions, height, design/graphics to be displayed

o   Maximum 1.8m (6’-0”) In height

o   Maximum 2.4m (8’-0”) in width or 4.4 sqm (48 sqft) in sign area

   Please contact the Building Department at building@centrewellington.ca or 519-846-9691 ext 907 with any questions.  

The Province of Ontario has made it illegal to smoke/vape in public outdoor spaces with the Smoke Free Ontario Act. This applies to all special events on Township of Centre Wellington property. Smoking refers to the smoking or holding of lighted tobacco or cannabis (medical or recreational). Vaping refers to inhaling or exhaling vapor from an electronic cigarette, or holding an activated electronic cigarette, whether or not the vapor contains nicotine.

It is the event organizer’s responsibility to post related signage at the event for visitors to be informed of the Smoke-Free Ontario initiative.  Signage is available through Wellington-Dufferin-Guelph Public Health.

For more information please visit Wellington-Dufferin Guelph Public Health Special Event or contact 1-800-265-7293 x 4753 phi.intake@wdgpublichealth.ca

Event Organizers should consider ways to reduce the environmental impact of their events.

Sustainable practices might include:

• Proper waste diversion
• Encouraging carpooling to the event
• Consider use of water bottle refill stations
• Provide bike racks for event attendees
• Compostable or reusable plates and cutlery
• Social media for promotions
• Electronic or paperless invitations
• Use local vendors and food providers

All tents must be secured with stakes or weights to the ground for safety. Any tents that are being staked or pegged require utility locates.

The Ontario Building Code requires building permits for any tent that exceeds 60m² (646ft²) in ground area. A building permit would also be required for a group of tents that exceed 60m² (646ft²) in aggregate ground area. A group of tents refers to tents located closer than 3m to one another. Tents over 600m² in size require an engineered design.  Please fill out Temporary Tent Permit  and submit to building@centrewellington.ca  at least one month prior to your event.  

All tents used for an event, shall be fire retardant treated and have a corresponding certificate, which must be available should the Centre Wellington Fire Department request it. Tents may also need to be inspected by the Centre Wellington Fire Department.

All stalls/booths/tents used for an event as a place of assembly (e.g., beer or food tents), are to be equipped with multi-purpose portable fire extinguishers rated a minimum 2A10BC.

No cooking, no smoking and no open flame devices are permitted in a tent or air-supported structure occupied by the public, or where there is storage of combustibles such as hay or straw.

For more Information, please contact fireservices@centrewellington.ca or 519-843-1950. 

A building permit application is required for a stage where: 

A stage of any size is or has components higher than 5m (16ft), or

A stage of any height is bigger than 225sqm (2,2421 sqft), or

The stage is bigger than 60sqm (646sqft) AND higher than 3m (9.8ft)

A building permit is also required for ‘demountable support structures’ (ie. a structure supporting banners, sound equipment, lighting equipment, etc.) where:

The structure is more than 3m (9.8ft) in height, or

Designed to carry loads greater than 115kg, or

Would create a hazard to the public

The design of the stage and any related elements are required to be signed off by a Professional Engineer. An on-site general review by a Professional Engineer will be required before the use of the structures. 

Please contact Building Services at 519-846-9691 ext 907 or building@centrewellington.ca for building permit inquiries at least one month prior to your event. 

Looking to elevate your event to new heights? We’re here to assist!

The Township of Centre Wellington is dedicated to empowering organizations in their quest to host outstanding community events. At the Cultural Resource Centre, we offer a range of rental resources, including our Watercart for convenient access to municipal drinking water, ensuring your gathering flows effortlessly. We aim to assist organizations in providing enjoyable experiences for attendees, helping to enhance the economic vitality of our community.

Cultural Resource Centre (CRC)

The Cultural Resource Centre (CRC) serves as a supportive hub for cultural organizations within the Township of Centre Wellington, providing a one-stop shop for all your event needs.

The CRC offers a variety of event resources available for rent to event organizers hosting activities in Township spaces. By becoming a partner with the CRC, community groups and event organizers have the opportunity to donate or share resources in exchange for dedicated storage solutions. This collaboration not only helps streamline event planning but also fosters a sense of community among local organizations.

Cultural Resource Inventory & Order Form

Water Cart

Thanks to a successful partnership between major festival groups—including the Fergus Scottish Festival, Riverfest Elora, Fergus Fall Fair, and the Elora Festival—and the Township, a refurbished water cart has been jointly purchased to provide free municipal water for festivals and events in Centre Wellington.

The Water Cart features:

• Four water bottle fillers
• Four drinking fountains
• Accessibility-compliant design

The Water Cart is available for events held in Centre Wellington that have access to a municipal water source. This service is offered from May 1st to September 30th, ensuring that your event can provide hydration to attendees during the warmer months.

The cart is on wheels and connects directly to a municipal water spigot, making it easy to set up at your event. Please note that delivery and inspection of the Water Cart by Township staff will occur during the following hours:

• Monday to Thursday: 8 AM – 3 PM
• Friday: 8 AM – 11 AM
• Excluding holidays

If you are interested in renting the water cart for your festival or event please fill out the Watercart Application Form or contact the Community Development Coordinator.  

More information on water conservation can be found here.

All Parks labour in addition to routine maintenance of the Park / Event Space will be billable to the Event Organizer based on the cost set in the annual Rates and fees.

In order to protect members of the public, as well as the parks for future use, the access of vehicles in parks must be approved by the Township of Centre Wellington. The event organizer will ensure that vehicle access into the park is controlled and monitored throughout the event (including set up and teardown) at all access points designated, allowing entry to emergency vehicles only, during event operating hours.

Designated service vehicles such as golf carts used for transporting supplies, removing garbage or first aid must be approved prior to use on Township property.

A Transient Trader means any person who offers goods, wares or merchandise for sale in any manner in the Township. No person shall operate as a transient trader within the Township of Centre Wellington without a license to do so.

Special Event Organizers who have vendors at their event are required to apply for vendor licenses with the Township of Centre Wellington. 

·    Each event organizer is responsible for collecting a completed PDF form and sending them all to the Township of Centre Wellington at least 14 days before the event.

For More Information, please contact the Township of Centre Wellington Legislative Services licensing@centrewellington.ca 519-846-9691 x 306

Event Organizers should develop volunteer management practices, specific to their special event.

Consideration should be given to providing effective training, protection, tools, and equipment to volunteers. Volunteers should understand that they are performing a service at their own risk and are not eligible for compensation. Volunteers should not be left alone to supervise vulnerable populations.

Event organizers are responsible for waste control and pick up, (including the use of grease and recycling containers), during and after the event. Regular pickup of waste throughout the event is expected in order to ensure a sanitary environment and reduce the attraction of nuisance birds and vermin.

Large events will be required to organize the rental of an appropriately sized garbage dumpster or other means to collect and remove the garbage.

Any costs attributed to the clean up of waste after the event (in order to return the park/facility to its original pre-event condition), will be charged to the permit holder.

Event Organizers are responsible for tracking and communicating extreme weather conditions to special event participants and attendees before and during the event. Extreme temperatures, high winds, heavy rain, snow, and sleet can all pose safety risks for events. An inclement weather response procedure should be included in the Emergency Plan.